1400 users and counting.....

Case Studies

“Before engaging with Vitay we were spending hundreds of hours a year performing reference checks that were sucking up my teams time, time that they are now spending making revenue!”

Vitay introduced some amazing efficiencies for my recruiters, reducing their administrative work in relation to reference collection significantly, allowing us to focus more time on sales while still getting detailed candid feedback from referees.

I highly recommend this product for any recruiters who are looking to save administrative time and bill more.”

Bryce Stacey, Managing Partner, Ignite Technical Resources

“We used to spend a lot of time playing phone tag trying to book times to chat with referees, and then manually filling out references over the phone, which was time-consuming, and inefficient. Once we added up the number of hours we were spending on this task as a team it was a complete no-brainer to automate the process with Vitay’s platform. We saw an immediate increase in overall team productivity and the quality of candidates we were sending to clients improved as we were able to carry out more checks to screen out the bad ones much quicker.

Furthermore, the lead generation that the platform provides has given us a new stream of warm client leads that are converting into new roles for us to fill without us having to cold call.”

Nima Farighi, Managing Director, Grosvenor Search


We help you find the right people for your clients, allowing you to deliver your services at speed and scale.

More insight

80% of references respond to our digital reference requests in 24 hours or less.

Less admin

Spend 95% less time, compared to manual reference checking

More leads

Collect 70% more client and candidate leads passively without the need for cold calling.

Request references in 60 seconds

Our super easy to use platform allows you to request references in under 60 seconds – just enter the candidate’s name, email and cell number and how many references you want, Vitay will handle the rest.

Get more feedback, faster

Request multiple references in a fraction of the time it would take to carry out 1 reference manually. Digital reference collection allows you to source more candidate information in a much shorter timeframe and is proven to provide more candid feedback.

Generate candidate analytics & reports

With our automated reference checks, you can receive and store feedback securely, view detailed multi-reference analytics and export full reference reports to PDF with just one click.

Automate your lead generation

Create new passive candidates and client leads while getting the insights you need. Every candidate you contact can be leveraged to generate you multiple leads and new passive candidates with your own personalized sales message.

The Vitay team have been responsive and very quick to respond to our needs. They have been able to add features that have allowed us to generate opportunities for us to grow our business. We have been able to almost eliminate an administrative role within our company saving us over $35k per annum.

Bryce S.
Managing Partner

It takes a lot of time to call or email for candidates references. This program in place takes care of that! It also has a quick reminder tab that I can use to remind clients that haven't sent in their references. It sets us apart from our competitors. I wouldn't hesitate to recommend this program to anyone seeking an easier, faster way to get references!

Kay J.

It is cutting edge, and does all it claims! Way more efficient and cost-effective than doing the old archaic phone interviews.

Ken C.
Client Services Director

We saw an immediate increase in overall team productivity by reducing our admin involved with reference checking. The platform is Easy to use, easily managed, tracks what we need and the Vitay team are always at hand to quickly assist with any technical support we require.

Jeff L.
Recruitment Manager

Let us do the admin, so you can focus on more important tasks.

We guarantee, you will never go back to manual reference checking ever again!


We like doing reference calls as we use it as a sales opportunity, will we lose this opportunity if we use automation?

Absolutely not. Our platform is designed to take away the administrative time it takes to set up, complete and present the reference to your clients, to then free up your time for more sales activities.

By automating the administrative part of reference checking, you can focus your efforts and time on sales rather than manually filling out references on the phone for 30-60 minutes.

We generally encourage our clients to follow up with a reference to thank them for filling out the reference and instead of having to book 30 minutes with them to fill out the questions where you will be frantically typing down responses to then have to edit after. You can give them a quick call anytime, thank them for completing the reference, ask a quick question about one or two of their answers that you would like more clarity on, then lead directly into your usual sales pitch to win them as a client.

How much time can I really save with your platform?

Depending on how many reference checks you currently carry out you could be saving thousands of hours a year. A simple way to do a quick calculation is to use the following equation (assuming with manual reference collection, 1 reference on average take about 1 hour to arrange, carry out the call, edit and send onto a client.)

No. of recruiters in team x No. of references they each carry out a month x 12 months = Total Hours Saved per Annum

Example – with a team of 20 recruiters carrying out 10 references a month each, hours saved would equal:

20 x 10 x 12 = 2400 hours!

How many hours is your team spending on collecting references? Could they be spending their time in a better way to generate more revenue?

Who are you guys anyway?

We are a group of ex-recruiters and techies who understand the challenges faced in the staffing industry and are dedicated to helping recruitment professionals increase their productivity so that they can bill more. We know that speed and efficiency in the recruiting process can be the difference between making a placement or losing one and anything that can reduce the amount of day-to-day admin has a major impact.

Are referees likely to be more or less truthful with a digital reference?

It has been scientifically proven (See National Science Foundation Study here) that people are more honest & truthful in text or email responses to questions asked of them, rather than if speaking in person or on the phone.

How do you mitigate fraudulent references?

Our application has a fraud detection system that matches off IP addresses, email addresses and phone numbers to mitigate fraudulent reference collection. On top of this it is far less likely that a referee will lie in writing as this information can be traced back to them, a phone call does not offer the same ability to audit the source of a reference. 

How does your system generate passive leads for my sales team?

We have automated lead generation messages that are sent to each reference to pitch your companies services after they have completed your bespoke question sets, designed to prompt references with a call to action to be contacted. Email notifications are sent to you and these leads are all then listed in the leads page within the system for your sales team to work through and follow up with.

What happens if I wait?

Times are changing and automating manual repetitive tasks is now the norm in all industries, not keeping up with a changing environment could negatively impact your bottom line.

Will this integrate into our ATS?

We have a Restful API which is designed to integrate easily with any ATS system or CRM, including if you have a bespoke in-house system that you want to add our solution into. We currently have direct integrations set up with Bullhorn and JobAdder and are actively adding more going forward.

Will this really work for a firm our size?

Absolutely. We work with organizations of all sizes from 1 man consulting firms to multinational organizations with offices across the globe.

Are there any long term contracts?

No, everything is month-to-month. You can however, pay yearly to get a discount.

Is it hard to set up?

No, all you need is a web browser and we provide you with login credentials and you are ready to go.

What are the next steps?

Book a 15-min discovery call with one of our Client Service Team members to talk about whether digital referencing can work for your organization.